Variations, that won't get knocked at final accounts
Log them when they're instructed, price based on the terms set in your contract and carry the approved ones into the live bill and the next valuation.
| Ref | Variation | Valuation basis | Value | Status |
|---|---|---|---|---|
| VO-012 | Substation slab thickening | Measured rates cl. 5.6.1 | £18,400 | Approved |
| VO-013 | Drainage diversion, block C | Fair rates cl. 5.6.2 | £42,700 | Sent |
| VO-014 | Additional roof lights, 14 no. | Measured rates cl. 5.6.1 | £26,900 | Approved |
| VO-015 | Ground gas membrane upgrade | Day works cl. 5.7 | £31,200 | Sent |
| VO-016 | Sprinkler tank relocation | Pro rata cl. 5.6.1.2 | £38,600 | Sent |
| VO-017 | Car park lighting revisions | Measured rates cl. 5.6.1 | £14,900 | Draft |
| VO-018 | Asbestos removal, plant room | Day works cl. 5.7 | £10,000 | Rejected |
How much unapproved work are you carrying?
Work is verbally confirmed on site. The work starts, the pricing follows weeks later, and by then the evidence has gone.
Six variations sitting unapproved is a real margin risk. The work was instructed verbally but never confirmed in writing only to be negotiated at final accounts.
Work done this period misses the next application, pushing payment back 60–90 days.
See how growing contractors are using Coreloops to track and recover variations.
Draft, sent, approved or rejected
Track each variation through its status with the date it was raised and how long it's been open. Additions, omissions and modifications are handled separately, with cost and sell held against each.
| Ref | Type | Status | Open |
|---|---|---|---|
| VO-013 | Addition | Sent | 34 days |
| VO-015 | Modification | Sent | 14 days |
| VO-016 | Addition | Sent | 12 days |
| VO-017 | Omission | Draft | 9 days |
Valued the way the contract says
Measured rates, pro rata, fair rates and prices, or day works with the materials uplift percentage. The basis is recorded against the variation with the clause reference behind it.
Merged into the live contract sum
An approved variation appears as a priced line in the next payment application without anyone retyping it.
| Line | Qty | Rate | This period |
|---|---|---|---|
| ENV04 Roof & envelope | 640 | £148.00 | £41,900 |
| Additional roof lights, 14 no.from VO-014 | 14 | £1,921.43 | £26,900 |
| MEP05 Mechanical & electrical | 1 item | — | £28,400 |
| Sell value, updated | £2,566,400 |
What the industry is saying
How contractors are taking control of their costs and contracts with Coreloops.
We had CEs there with our approval attached to it. There was no way for the client to dispute it.
Samuel Maddison
Director, Project Safe
One platform for costs and contracts
Book a discovery call
We'll learn about your current setup and show you how Coreloops could help you track and manage your variations effectively.
