Full visibility of what you've ordered, received and been billed for
Purchase orders raised against cost codes, invoices read automatically and coded, deliveries matched three ways. Committed cost is in the report before the invoice turns up.
Can you see what you've committed to?
PO balances are a guess
Orders are raised in email and spreadsheets, so nobody knows what's left against a cost code until it's overspent.
Invoices are typed in twice
Once into the cost report and again into the ledger, in whatever format the supplier sent.
Deliveries and bills don't get matched
Unmatched delivery notes make overbilling hard to spot and impossible to challenge later.
Raise POs against cost codes
Create purchase orders from quotes and allocate them to a project and cost code. The committed column moves the moment the order is approved, not when the invoice lands.
hello@coreloops.aiProjectCivils ProjectPO NumberPO-040Issue DateSep 18, 2026
Invoices read and coded on arrival
Forward documents into Coreloops. It will read them, suggest the cost codes, and let you split a single invoice across projects or codes before approval.
Three-way matching and approval routing
Link delivery notes to orders and bills so missing or overbilled items surface at approval. Approvals route by supplier, project or amount, with the full edit and approval trail kept.
Control before the money goes out
See commitments before invoices
Approved orders sit in the cost report as committed spend straight away.
Cut the double entry
Costs coded once in Coreloops, then posted to your ledger.
Approve with the evidence attached
Order, delivery note and invoice sit together, with the trail of who approved what and when.
What the industry is saying
How contractors are taking control of their costs and contracts with Coreloops.
We had CEs there with our approval attached to it. There was no way for the client to dispute it.
Samuel Maddison
Director, Project Safe
One platform for costs and contracts
Book a discovery call
We'll learn about your current setup and show you how Coreloops could give you accurate project cost reporting.
