Case Study: How A+C Electrical Contractors Saved 4 Days a Week with Coreloops

The Challenge: Manual Timesheet Processing 

Before adopting Coreloops, A+C's process for tracking labour costs was a patchwork of spreadsheets, manual calculations, and constant back-and-forth between departments. Here's what a typical week looked like:

1. Download & Review: Site clock-in/out data was downloaded into Excel from their site clock-in & out software.
   
   
2. Edit & Calculate: Incorrect or missing times had to be manually corrected. Breaks and early arrivals (before start time) were removed to calculate accurate work hours.
   
   
3. Invoice Matching: Each worker’s hours were cross-checked against their invoices — a painstaking task.
   
   
4. Payroll Reporting: Once confirmed, a separate summary report had to be created for payroll.
   
   
5. Project Allocation: The Quantity Surveyor (QS) would then manually allocate hours across projects without knowing exactly what part of each job had been worked on.
   
   

This disconnected and error-prone process cost the company valuable time and often delayed financial visibility.

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The Solution: Smart Timesheet Automation with Coreloops

Since switching to Coreloops, A+C’s labour tracking process has been streamlined into a seamless workflow:‍

Simple Upload & Automatic Processing: Raw clock-in/out data is uploaded directly into Coreloops, where hours are automatically calculated‍

Accurate Project & Cost Code Allocation: labour hours are allocated to the correct projects and cost codes for precise budget tracking.‍

Instant Reporting & Payroll Ready: Approved timesheets automatically update project cost reports, and a customised payroll summary can be downloaded in seconds for processing.

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The Impact: 4 Days a Week Reclaimed

"Before Coreloops, tracking and verifying timesheets was a full-time job. Now it’s done in hours."
— Aaron, Managing Director

A+C’s finance and QS teams now save around 4 days of admin time every week. That time is reinvested into more strategic efforts — from tightening cost control on active projects to planning for new business.

"We’ve gone from spending all week cleaning data to having clean data from the start. It now saves me two days a week from manually allocating time to the right projects to produce my cost reports."
— Charlie, QS

Conclusion

For companies like A+C, where tracking labour costs across projects is crucial, Coreloops offers a smarter way to work. It's not just about saving time — it's about getting the insights needed to run a leaner, more profitable operation.

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