The Challenge: Manual Timesheet Processing
Before adopting Coreloops, A+C's process for tracking labour costs was a patchwork of spreadsheets, manual calculations, and constant back-and-forth between departments. Here's what a typical week looked like:
- Download & Review: Site clock-in/out data was downloaded into Excel from their site clock-in & out software.
- Edit & Calculate: Incorrect or missing times had to be manually corrected. Breaks and early arrivals (before start time) were removed to calculate accurate work hours.
- Invoice Matching: Each worker’s hours were cross-checked against their invoices — a painstaking task.
- Payroll Reporting: Once confirmed, a separate summary report had to be created for payroll.
- Project Allocation: The Quantity Surveyor (QS) would then manually allocate hours across projects without knowing exactly what part of each job had been worked on.
This disconnected and error-prone process cost the company valuable time and often delayed financial visibility.
The Solution: Smart Timesheet Automation with Coreloops
Since switching to Coreloops, A+C’s labour tracking process has been streamlined into a seamless workflow:
- Upload Raw Data: Clock-in/out data is simply uploaded into Coreloops.
- Automatic Calculations: The system automatically calculates correct hours, removing breaks and early arrivals.
- Smart Timesheets: Coreloops generates timesheets per worker, with detailed hours by project.
- Cost Code Allocation: Labour can now be assigned directly to cost codes for precise budget tracking.
- Integrated Reporting: Once timesheets are approved, Coreloops updates labour costs in project cost reports instantly.
- Payroll Export: A customised payroll summary sheet is downloaded in seconds — ready for processing.
The Impact: 4 Days a Week Reclaimed
"Before Coreloops, tracking and verifying timesheets was a full-time job. Now it’s done in hours."
— Aaron, Managing Director
A+C’s finance and QS teams now save around 4 days of admin time every week. That time is reinvested into more strategic efforts — from tightening cost control on active projects to planning for new business.
"We’ve gone from spending all week cleaning data to having clean data from the start. It now saves me two days a week from manually allocating time to the right projects to produce my cost reports."
— Charlie, QS
Conclusion
For companies like A+C, where tracking labour costs across projects is crucial, Coreloops offers a smarter way to work. It's not just about saving time — it's about getting the insights needed to run a leaner, more profitable operation.
